How to Fix PDF and Print problems with QuickBooks Desktop?

Things you need to know about the PDF and printing errors with QuickBooks Desktop. In the field of accounting, QuickBooks is one of the best software available. Since its inception customers have been enjoying its cutting-edge features and many say that this application has brought a revolution in the field of accounting’s. Each year Intuit launches a new version of QuickBooks which has new and improved features.

QuickBooks Desktop comes with many advanced features and it also has PDF and printing tool. However, often due to some reason users often face error in this feature. So, in this article we will discuss in depth about the feature PDF and printing as well as the error when you can’t print, email, or save as a PDF from QuickBooks Desktop. Also we will share the reasons as well as the solution to the problems. So keep read on!

Common errors that can be fix using Print and PDF Repair tool in QuickBooks

PDF Converter shows offline The device is not ready Could not print to printer

There is an Problems while printing transactions or reports QuickBooks PDF Converter Activation Error -20, -30, or -41 You cannot print directly to the QuickBooks PDF Converter

QuickBooks could not save your form or reports as a .pdf QuickBooks freezes when you try to reconcile accounts Error 1722 or 1801 when installing PDF Converter

QuickBooks is not responding QB Unrecoverable error Unable to save as .pdf file

There is a problem when connecting to your currently selected printer, Microsoft XPS Document writer on XPS port Error: QuickBooks can’t complete the current action due to a missing component: Missing pdf file component Print Driver Host for 32-bit Applications has Stopped Working

Other helpful article: How to Fix QuickBooks stopped working error?

Reasons behind the QuickBooks PDF and printing errors

There several causes behind the pdf and printing errors in QuickBooks and they are mentioned below.

There is a Missing PDF record part

PDF converter status that is being illustrated is getting disconnected.

The establishment of the QuickBooks PDF converter is not complete.

No association cannot be made between the framework and the printer.

The printer programming isn’t introduced properly

The Non-working Print Driver is present

When you are preparing the gadget not message.

An arranged network is not available

QuickBooks is not renewed to the current discharge

Some kind of problem with the system connectivity with gadgets

Error messages being frequently displayed on the screen.

Important things to Remember

Below are some points that you must consider when trying to fix the PDF and Printing errors in QuickBooks desktop.

Ensure that the printer is turned on/plugged in properly

Check if the printer can print from some other program and if it does then the issue is not with QuickBooks.

A simple way to solve the issue is by restarting and rebooting the computer.

Printer Error message displayed on the screen and a ‘Printer Code‘ will also be there like: Windows Error Dialog, QuickBooks Error Dialog

Often a situation arises when you can print reports but cannot print the transactions. To solve this issue you can modify the template of the form. However, corrupted templates cannot be repaired so in that case you have to try some other template.

Below we have shared some important steps to resolve the QuickBooks PDF and Printer errors. However you can contact to QuickBooks premier support team to get instant help.

Solutions to Fix QuickBooks Printing errors

Checkout the following solution steps to troubleshoot the QuickBooks PDF and Print problems:

Solution 1: Install and run QuickBooks PDF and print repair tool

Run PDF & Print repair tool from the QuickBooks tool hub - Screenshot 1

Ensure that you update QuickBooks to the latest version before you troubleshoot.

After this download the QuickBooks print and repair tool from the internet

Once done try the pdf file related task that initially created the error.

Generally this method can solve the problem but if it doesn’t then you have to try another solution.

Solution Reinstall and adjust the permissions for XPS document writer

Step 1: Test the XPS document writer by printing outside QuickBooks software

First thing to do is go to the File Menu and then choose the Print option

After this select Microsoft XPS document writer from the list of printers and then click on Print option.

Now save the XPS file on your desktop

Now you have to search for the XPS file and then open it. In case the file doesn’t open or an error occurs while opening it or if it isn’t properly shown then you have to reinstall the XPS document writer.

While printing you get an error message or if the XPS document writer isn’t available then in that case you have to reinstall the XPS document writer.

Step 2: Reinstall the Microsoft XPS document writer

For the Step 2, below points needs to be considered

First is to verify if the XPS services are enabled or not

Reinstall the XPS Document writer in the windows. (Windows 8 or Windows 7/Windows Vista). 

Also read: How to register and activate QuickBooks desktop?

Step 3: Adjust all the windows user permissions for the XPS document

In order to change the permissions login with the admin right.

In the windows, open the Printer control panel

Now right-click on the XPS document writer and then select the printer properties for Windows 8 and for Windows Vista choose Properties option.

After this choose Security and then pick everyone user group.

In case the everyone group is not in the list then.

Click on the add button and then enter everyone in the field.

Select check names and click on OK.

After this go to Allow Column and then click on Print

Now navigate C:\Windows\System32\spool in Windows Explorer

Choose Printers > properties > security > edit option.

Once done now choose to add and type Local service and then click on Enter key.

Do make sure that the local service has complete control then click on OK

Once done open QuickBooks and create a file.

Step 4: Edit Security Software Settings

You need to verify the security software settings like antivirus, malware, McAfee antivirus etc so as to ensure that XPS files are not blocked.

Step 5: Install or fix the Microsoft XML 6.0

The MSXML 6.0 is a Microsoft Windows component and a part of the system requirements for the XPS Doc writer.

For Windows 8

You have to float the mouse in the Upper or Lower right-hand corner and pick the magnifying glass.

Now type Command and choose the Command Prompt

After this you have to select the option on the bottom bar to ‘Run as administrator‘

Once done enter the admin password and click Allow

After this type in ‘sfc/scannow’.

For Windows Vista or Windows 7:

First thing to do is Click on Start on Windows

Now you have to choose ‘All programs>Accessories‘

After this choose Command prompt and ‘run as Administrator‘

Once done you have to provide the administrator password or click on Allow

Now type in ‘sfc/scannow’.

Step 6: Create a new template for your form

By taking help from the Creating New Templates, make a new template for your form.

Change the template on your transactions.

After this create your pdf file.

Solution 2: Delete or rename the Printer file

So, if all the above solutions don’t solve the issue then you should try deleting the damaged files and create new ones.

Look for the files and find them.

You should just Rename them to something like ‘qbprint.old and wpr.old’ instead of deleting them.

Now you have to run QuickBooks and then Open Company file

Choose the file >Printer Setup.

After this choose any of the transaction in the Form Name and then click on OK button.

The solution mentioned above will actually make you reset the printer settings in the software.

Solution 3: Bypass the print spooler tool

Print Spooler system configuration windows 7 - Screenshot1

Set the XPS document writer to bypass the print spooler:

Firstly open the Printers control panel in your computer.

Hit a right click on MS XPS document writer and then choose the Printer properties option.

Now choose the Advanced tab and choose Printer directly to Printer option.

Finally hit a click on OK button to save your changes and close the Printer properties.

Read Also: What are the ways to Fix common QuickBooks Pro error codes?

Solution 4: Reset your temp folder permissions

Press the Windows key + R keys together to open the RUN command.

Windows + R Keys - Screenshot 2

After that type %TEMP% and hit on Enter key on your keyboard.

Type TEMP and hit on Enter - Screenshot

 After that right click on an empty area of the temp folder, and then choose Properties option.

 Now choose the Security tab.

 Kindly check that all usernames and groups are showing on the Security tab that have Full access.

Once the permissions have been set to Full Control, you need to try saving as PDF again within your QuickBooks desktop.

Solution 5: Use QuickBooks Print repair tool

The steps involved in this process are as follows:

The user needs to locate QBPrint.qbp file on the system having troubles printing with QuickBooks

And then, the user needs to manually rename by prefixing any word

The location of the file is C:\ProgramData\Intuit\QuickBooks 2XXX

In case the user is unable to locate the file and ensure to un-hide the hidden files

After that right click the QBprint.qbp to rename it

The next step is to open a transaction that the user had a problem creating PDF in QuickBooks

The user can now try to print from QuickBooks sample company file to confirm, if the problem was with the company file

In this article we discussed in details about the QuickBooks desktop pdf and print errors, the reasons and also the solution. In case you have any query regarding the same or the problem doesn’t get fixed then you can seek assistance from QuickBooks support providers who are available 24/7 to provide you assistance of every kind.